CONSTITUTION AND BYLAWS OF THE
HUDSON VALLEY YOUTH SOCCER LEAGUE, INC.

ARTICLE I - NAME

The name of the organization shall be the Hudson Valley Youth Soccer League, Inc., hereinafter known as the HVYSL of league.

ARTICLE II - NATURE OF THE ORGANIZATION

SECTION ONE - Purpose.  This league shall be a non-profit corporation under the laws of the State of New York, dedicated to the development, promoting, teaching, administering and governing the game of soccer for the benefit of the youth up to and including nineteen (19) years of age within it's jurisdiction.

SECTION TWO - Jurisdiction.  The area of jurisdiction of the HVYSL shall include Orange, Ulster, Sullivan and Rockland Counties.

SECTION THREE - Affiliation.  The HVYSL shall be affiliated with the Youth division of the United States Soccer Federation, hereinafter known as the USSF, as a member league of Eastern New York Youth Soccer Association, hereinafter known as the ENYYSA, and shall be bound by their rules and regulations.

SECTION FOUR - Colors.  The representative colors of the HVYSL shall be Red, White and Blue.


ARTICLE III - MEMBERSHIP

SECTION ONE - Eligibility.  Membership shall be open to clubs, youth programs and organizations within the HVYSL area of jurisdiction, set forth above, upon fulfilling such conditions as the League may establish.

SECTION TWO - Classes.  A member organization may affiliate in one of three classes:

          A.  Intramural Team Membership.  This class of affiliation allows local bodies such as soccer and sport clubs, soccer leagues, towns, villages, cities, authorities, commissions, service and voluntary organizations to obtain the general benefits of the youth division of the USSF.  A member of this class may request, and if manpower is available from the HVYSL, assistance to guide the development of their youth soccer program.

          B.  Traveling Team Membership.  This class of affiliation includes all the benefits set forth above and provides a program of competitive league-scheduled games and activities.

          C.  Affiliated Team Membership.  This class of affiliation is for individual teams of member clubs who are registered through another league.

SECTION THREE - Membership Fee.  A membership fee of $25 (dollars) annually for Intramural Team and Travel Team memberships due January 1st of each year.  A membership fee of $54 (dollars) annually for each Affiliated team for a registration year.

SECTION FOUR - Admission.  Application for admission shall be completed and submitted, in writing, to the secretary of the HVYSL, along with a ten dollar ($10) fee, which will be returned if admission is denied.  Also, the application must be accompanied with:

          A.  A letter signed and dated by the President or chief operating officer of the applying organization, indicating its willingness to comply with all requirements of the HVYSL and ENYYSA Constitution and By-Laws.  The applicant agrees to be represented at all HVYSL meetings.

          B.  A letter of "Release In Good Standing" from the USSF organization with which it may have been previously affiliated.

          C.  A dated listing of the names, mailing addresses, and the telephone numbers of all officers, directors and trustees, specifying the person and or address to which all league correspondence is to be sent.

          D.  The name of the organization's authorized league voting representative and alternate(s).

SECTION FIVE - Suspension and Termination.  Membership may be suspended by a majority vote and terminated by two-thirds vote of the present and eligible votes at any duly constituted HVYSL regular meeting or at a Special Meeting called for that purpose.

          A.  Suspension.  Member organizations, League voting representatives, or League committee members and officers may suspended from the League because of an arrears of indebted situation with the League, or through potentially damaging conduct, until such matters are settled and a majority vote taken to remove the suspension at a duly constituted meeting of the League.  The League voting representative of the suspended member organization may not vote at any meeting of the HVYSL.

          B.  Termination.  The membership of affiliated organizations may be terminated and League voting representatives or league committee members and officers removed from office for circumventing a decision of the HVYSL or for damaging the interest or reputation of the League.  A terminated member organization must reapply for admission and meet all requirements, described in SECTION FOUR above, including payment of another admission fee.

          C.  Notification of Charges.  Member organizations, league voting representatives, or League officers shall be notified of the general nature of the charges in writing, by the League President, and shall be given the opportunity to appear at the meeting to answer them.

SECTION SIX - Legal Recourse.  Individual member organizations are to understand that the HVYSL reserves the right to take whatever legal action it deems necessary to protect the rights and interests of the League.

SECTION SEVEN - League Voting Representative Registration.  The initial designation of, and all changes in HVYSL League Representatives and alternates must be in writing, and in the possession of the League secretary before new representatives will be allowed to participate and vote at a meeting of the HVYSL.  Change of authorization must be signed and dated by the President or chief operating officer of the member organization.

ARTICLE IV - OFFICERS

SECTION ONE - Board of Directors.  All powers and final authority for the HVYSL are vested in the member organizations through their designated and registered League voting and the elected officers at duly constituted League meetings.  The League Voting Representatives and the HVYSL elected officers together serve as, and constitute, the HVYSL Board of Directors.

The Board of Directors shall be empowered to transact all the League's business, to fill Elective Board vacancies that occur, to establish special committees as it deems appropriate and to delegate power thereto, and to confirm the appointment of all committee members.  Also, the Board of Directors may terminate or remove any officer, League Voting Representative, or member organization according to ARTICLE III, SECTION FIVE, and to hear and decide on protests or appeals from member organizations.  Between scheduled meetings of the HVYSL Board of Directors, emergency actions may be taken by a three-fourths vote of the Executive Board.  Such actions must be presented to the membership for review, discussion, and concurrence at the next regular or special meeting. 

SECTION TWO - Executive Board.  The elected officers of the League shall consist of the President, First Vice-President, Second Vice-President, Third Vice-President, Fourth Vice-President, Secretary, Treasurer and Registrar.  The officers together serve as, and constitute, the HVYSL Executive Board.

SECTION THREE - Officers.  The duties of the officers shall be as follows:

          A.  President.  The President shall preside at all meetings of the League and represent the League on all matters.  He will also serve as co-chairman of the Budget Committee.  The President will recruit candidates foe committee posts and may serve on any committee except for the Nominating Committee.  He may serve as the League's representative to the ENYYSA or, with the concurrence of the Board of Directors, he may delegate this responsibility.

          B.  First Vice-President.  The First Vice-President shall automatically become President if the President cannot complete his term of office.  In the President's absence, he shall preside at meetings of the League.  The First Vice-President shall assist the President in all matters to ensure that he has full knowledge of the administration of the League.  He shall be chairman of the Audit Committee and shall administer the Boys Select Team Program.*

          C.  Second Vice-President.  The Second Vice-President shall succeed to the powers of the First Vice-President taking over the duties of the President or otherwise vacating the office.  The Second Vice-President shall succeed to the powers of the President if the President and First Vice-President cannot complete their terms.  Unless someone is otherwise designated, the Second Vice-President shall process all applications to travel or to host tournaments and act as the HVYSL Insurance Coordinator.

          D.  Third Vice-President.  The Third Vice-President shall have the prime responsibility for administering the Travel Team schedule as the Games Committee Chairman.  In addition, he shall be responsible for coordinating with other leagues and arranging for inter-league games and league sponsored tournaments.

          E.  Fourth Vice-President.  The Fourth Vice-President shall have the prime responsibility for administering Girls Select Team program.*

*   currently call League ODP

          F.  Secretary.  The Secretary of the HVYSL shall be responsible for recording the activities of the League and maintaining appropriate files, mailing lists and necessary records.  He shall perform such duties as are herein specifically set forth in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.  The Secretary shall be the official repository of this Constitution and By-Laws, the Playing Rules, and any other official documents of the League.

The Secretary shall maintain a list of all Member Organizations, Representatives, Directors, Officers and Committee Members and give notice of all meetings of the HVYSL Board of Directors and the Annual General Meeting.

The Secretary shall keep the minutes of the meetings of the Board of Directors and the Annual General Meeting and cause them to be recorded in a book kept for that purpose.  He shall send a copy of the minutes of the meeting to each registered League Voting Representative, each HVYSL Officer, each member Organization's designated person/address under ARTICLE THREE, SECTION FOUR, and any meeting attendee so requesting them.  These minutes, along with the agenda for the next meeting, shall be sent ten days previous to the planned meeting date.  Member organizations are to request time on the agenda for specific subjects fourteen days prior to the meeting by contacting the Secretary. 

          G.  Treasurer.  Te Treasurer shall perform such duties as are herein specifically set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board of Directors.

The Treasurer shall file, annually or as often as required by law, a statement of Non-Profit Corporation with the Internal Revenue Service and deposit a copy of same in a depository approved by the Board of Directors.

The Treasurer shall file a complete financial statement for approval at each meeting of the Board of Directors and keep records of receipt and disbursement of all monies and securities of the HVYSL, disburse all payments for allotted funds as approved by the Board of Directors and drawn checks therefor.

The Treasurer shall give a receipt for all monies which shall be deposited or disbursed in a chartered bank in the name of the League.  All amounts of five dollars or ore shall be paid bycheck which shall be signed by the President and/or the Treasurer.

With assistance from the President, the Treasurer shall prepare and submit an Annual Financial Statement to the Board of Directors at the Annual General Meeting.  He shall also, with the assistance and concurrence of the Budget Committee, prepare and present a budget for the following fiscal year.  The Treasurer shall be chairman of the Budget Committee.

          H.  Registrar.  The Registrar shall be the custodian of all the team and player registration information and shall have the authority to check the credentials of any player for any cause.  He shall coordinate with the Registrars of member organizations and/or the ENYYSA, as necessary.  He will register all players and collect registration fees which he will immediately submit to the HVYSL Treasurer.

SECTION FOUR - Term of Office, Vacancies.  The Term of Office shall be a period of up to two (2) years, ending on June 30th, unless the office holder should be re-elected.  Odd years, President, Treasurer, Second Vice-President, Fourth Vice-President and even years, First Vice-President, Third Vice-President, Secretary and Registrar.  If any office vacancy occurs by death, resignation, or otherwise, it may be filled for the remainder of the term by a majority vote of the remaining members of the Board at any Regular Meeting or at a Special Meeting held for that purpose.  


ARTICLE V - COMMITTEES

SECTION ONE - Committees, Chairman and Members.  The President will be present, for confirmation by the Board of Directors, the following Committee Chairmen and members, whose duties will be described.